Minutes of the 2021 Annual General Meeting

 1. President’s report

Mission of the ICA
The ICA was established in 1990 by Ralph Stanton for the purpose of promoting the development of combinatorics and of encouraging publications and conferences in combinatorics and its applications.
The three most important functions of the ICA are:
    publishing the Bulletin of the ICA
    supporting conferences, and
    awarding medals and honorary fellowships.
All three of these functions have been addressed and greatly improved in recent years, thanks to the efforts of many people

ICA Executive (202012021)
Doug Stinson President 2019-2022
Dalibor Froncek Vice-president 2019-2022
David Pike Vice-president 2019-2022
Kiki Ariyanti Sugeng Vice-president 2020-2023
Sarah Holliday Secretary 2019-2022
Spyros Magliveras Registrar

Members of ICA Council (2020-2021)
Marco Buratti 2019-2022 
Darryn Bryant 2019-2022
Yeow Meng Chee 2020-2023 
Jeff Dinitz 2018-2021
Dalibor Froncek 2019-2022 
Wayne Goddard 2020-2023
James Hammer, III 2017-2020 
Masaaki Harada 2020-2023
Derek Hein 2020-2023 
Fred Hoffman 2019-2022
Sarah Holliday 2019-2022 
Lijun Ji 2019-2023
Mark Kayll 2020-2023 
Melissa Keranen 2018-2021
Bill Kocay 2019-2021 
Don Kreher 2018-2021
Selda Kucukcifci 2020-2023 
Marius Meszka 2018-2021
Ying Miao 2019-2022 
Gary Mullen 2019-2022
Darren Narayan 2019-2022 
Ortrud Oellermann 2018-2021
Daniel Panario 2020-2023 
David Pike 2019-2022
Dinesh Sarvate 2018-2021 
Ingo Schiermeyer 2018-2021
Doug Stinson 2019-2022 
Kiki Ariyanti Sugeng 2020-2023
Tran van Trung 2018-2021 
Ian Wanless 2018-2021

ICA Office
The ICA Office is located at Boca Raton (Florida Atlantic University) and it is being run by Spyros Magliveras, the ICA Registrar.
The ICA Assistant is Jeanne Camillo.
Invoicing of members' dues from the new office started in November 2016.
Dues payments can be made on a web page using a credit card: https://fauf.fau.edu/icamemberships
Tax-deductable donations can be made to the ICA on the following web page: https://fauf.fau.edu/ica
For information about memberships, please send email to ICAoffice@fau.edu
New: The ICA Office will be moving to University of Minnesota Duluth later this year

Dues Schedule
FTICA (fellow)
one year : $85
two years: $155 (approximately a 10% discount)
three years: $205 (approximately a 20% discount)
lifetime: $1000
AFTICA (Associate Fellow)
one year: $65
MTICA (Companion, Graduate, Student)
one year: $45
Retired Persons
one year: $42.50 (this is a 50% discount)
lifetime: $500 (for members for at least 10 years)
For most membership categories, dues are virtually unchanged since the founding of the ICA in 1990.

Institutional Members: $250 per year

Corporate Members: $500 per year

Senior Corporate Members: $1000 per year

Sponsoring Corporate Members: $2500 per year

New Member Initiatives
any student who finishes a PhD in Combinatorics is eligible to receive a one-year free membership in the ICA
a new ICA member who registers for two years will receive the first year of membership free

ICA Medals
No ICA medals were awarded between 2009 and 2015.
In 2016, a Medals Committee was formed.
A new Stanton medal, to honour significant lifetime contributions to promoting the discipline of combinatorics through advocacy, outreach, service, teaching and/or mentoring, was approved by Council in 2016.
An accelerated schedule was implemented starting in 2016 to award medals for the period 2009-2015.
New medals were struck and, starting in 2017, awarding of medals resumed a normal schedule.
Medal winners are recommended by the Medals Committee and approved by Council.
The Medals Committee also recommends honorary follows.

ICA Medals Committee
Mateja Sajna 2018-2021 (chair 2020-2021)
Gennian Ge 2019-2022
Michael Giudici 2020-2023
Heather Jordon 2021-2024
Note that Heather Jordon is replacing Mateja Sajna, whose term has just finished.
The three committee members are on staggered three year terms, which helps to ensure continuity in the committee.
The new (2020) medal winners are being announced on the next slides.
There is continuing concern about the lack of nominations in certain categories, especially Stanton medals and honorary fellows, where there were no eligible nominees this year. 
Euler Medal Winners 
2020 Marston Conder
Hall Medal Winners 
2020 Jie Ma
Kirkman Medal Winners 
2020 Chong Shangguan
Stanton Medal Winners 
2020 no medal awarded

Honorary Fellows
"The Council may elect to Honorary Fellowship any person who has made pre-eminent contributions to combinatorics or its applications. The number of living Honorary Fellows shall not exceed ten."
As of December 31, 2017, there were five living honorary fellows: S.S. Shrikhande, C.R. Rao, G.J. Simmons, Vera Sos, Henry Gould.
S.S. Shrikhande died in April 2020, aged 102.
The ICA has put out calls for new honorary fellows annually since 2017.
Neil Robertson was approved by Council as a new honorary fellow in 2018 and Carsten Thomassen was approved by Council as a new honorary fellow in 2019.
There were no nominations received in 2019 or 2020 for new honorary fellows.

Conference Support
The ICA has expanded its support of conferences in combinatorics and related areas. Of course most conferences were cancelled in 2020 due to Covid-19. Conferences are resuming (online, for the
time being) in 2021. We provide up to $1000 in support for conferences in combinatorics and related areas, subject to approval by the Executive.
Forthcoming Conferences to be supported by the ICA:
52nd Southeastern International Conference on Combinatorics, Graph Theory & Computing (March 2021)
28th British Combinatorial Conference (July 2021)
43rd Australasian Combinatorics Conference (December 2021)
Combinatorics 2022 (Mantua, Italy, June 2022)

Bulletin of the ICA
Three new EICs were chosen in 2016, namely Marco Buratti, Don Kreher and Tran van Trung.
New: I am pleased to report that a fourth EIC was added in 2020, namely Ortrud Oellermann.
The first issue of the Bulletin produced under the direction of the new EICs was the January 2017 issue, which is Volume 79.
The most recent issue is the February 2021 issue, which is Volume 91.
Printing and mailing is now done from Czechia.
Production is handled by Don Kreher.

Online Publication of the Bulletin
Starting from Volume 79 (January 2017), we have published the Bulletin online as a .pdf file, on a password-protected web page available to ICA members.
We continue to also mail printed copies to members and subscription holders.
Refereed research articles (from Volume 79 on) are now published on the ICA web pages and are available online free of charge to everyone.
We are following a "diamond" open access policy for publication of research articles: no charge to authors or readers.
Tables of contents (from Volume 79 on) are also available on the ICA web pages.
New: Scopus has approved indexing of Bulletin of the ICA; this should start later this year.

ICA Web Pages
Luca Giuzzi was approved as webmaster for the ICA in 2017.
Official ICA web pages: http://the-ica.org
Luca redesigned and maintains the ICA web pages.
If you have not done so, check them out! They are continually being expanded, and contain a lot of useful information.
The Bulletin of the ICA can be accessed there, along with press releases and citations of medal winners, a list of supported conferences, and much more.

Ongoing Challenges
The ICA is able to function due to the efforts of many unpaid volunteers (a list is given on a later slide)!
I cannot overstate the amount of work that is required to make everything run smoothly.
We are definitely going to need people to step forward to take on leadership roles (including President) in the coming years. My term ends in 2022.
We also need an increased membership base in order to be able to pay for the essential ICA functions. We do not want to increase dues unless it is absolutely necessary.
After a steady decrease in membership starting in 2010, the paid-up membership is stable since 2016, at roughly 450 fellows of various ranks.
However, the ICA needs to grow!

How You Can Support the ICA
Persuade your friends and students to join the ICA.
Persuade your library to subscribe to BICA.
Make a donation to the ICA (see the ICA web pages). Many thanks to Gus Simmons for a generous donation in 2020.
Find a rich benefactor who will support the ICA as a corporate member.
Nominate worthy people for medals and honorary fellowships.
Submit research articles and other items of interest to the Bulletin. These can include news items, book reviews, conference reports, etc.
Consider serving the ICA as a Council member and/or as a member of the Executive.

Thanks!
The ICA Executive: Dalibor, Sarah, David and Kiki
The ICA Registrar: Spyros (and the ICA Assistant, Jeanne)
The ICA Webmaster: Luca
The EICs of the Bulletin: Marco Buratti, Don Kreher, Ortrud Oellermann, Tran van Trung
ICA Council
Medals Committee members (especially Mateja Sajna, for chairing this committee this past year)

See you next year!
Doug Stinson, President of the ICA

2. Membership and Financial Report
FAU office
•ICA office operations at FAU began on Nov. 1, 2016.
•Our new ICA office Assistant, Ms. Jeanne Cimillo started work with the office in late February, 2020. Please thank Jeanne for extraordinary work effort, above remuneration and the call of duty.
•As approved by the Council, we are ready to transition the ICA office to its new location at the University of Minnesota, Duluth. We are happy to pass the torch to UMD.
•Approximately 250 invoices were written & sent during the period Mar 1, 2020 – Feb 20, 2020. This is less than last year’s 350 because of more multi-year membership dues at the $155 & $205 levels, and several new “life members”.

Financial summary Mar 1, 2020 – Feb 18, 2021
•Balance on Feb 29, 2020 $ 17,343.12
•Total proceeds in above period $ 25,480.00
•Total funds for the period $ 42,823.12
•Total expenses during period $ 19,841.78
•Balance in US funds as of Feb 18, 2021 $ 22,981.34

Summary of expenses
expenses:
•Support for Comb. Confs. $ 974.94*
•BICA vols 88, 89, 90 $ 8,329.94
•Admin. & credit card fees $ 2,555.90
•ICA office secretary $ 7,933.15
•Incidentals $ 47.85
•Total expenses $ 19,841.78
* BCC from 2019 paid in 2020

Summary of member distribution presently by rank and other categories
MTICA 10
AFTICA 71
FTICA 333
Lifetime members 69
Honorary members 7
New members (3-1-2020 to 2-18-2021) 10
Retired members 85

Last year’s distribution of members by rank and other categories
MTICA 10
AFTICA 74
FTICA 324
Lifetime members 57
Honorary members 7
New members (in 2019-2020) 15
Retired members 79

Points needing attention
•There are currently 6 BICA subscribers to whom BICA is mailed. This appears to be a serious source of income and we should try to increase future subscriptions.

3. Election of New Council Members

To be announced once the floor nominations are resolved 

4. Upcoming Office Move and General Discussion

• ICA will be hosted by University of Minnesota Duluth

• MOU between UMD and ICA signed recently

• Nonprofit 501 (c) (3) will be established

• Working with Harbor Compliance firm on it

• Hopefully finalize by the end of fiscal year

5. Members’ questions  & discussion

--We should try to support one conference per continent that has a large potential to support members and new members.

----Yes, everyone thinks this is great.  Please continue approaching the board with new conference support requests.

--New registrar at UMD?

----Yes, most likely, a local mathematician. 

--Will Dues in the future be paid through U. Minnesota Duluth ? 

----No, the plan is to go directly to ICA. 

--Have tried NSF, NSA, NASA, Jim Simmons foundation, That way. You can bring membership fee down, especially for students and for foreign members

----Yes, we will have a look at these.  Thank you for the idea.

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